Look - up in the sky!
It's a bird! It's a plane! No - it's... Harry Potter?

A new and younger hero has captured the minds and hearts of generations. Thousands of grown men and women all over the world are proud to admit they love the Harry Potter books. On websites, online discussion boards, and email distribution lists throughout the internet, adult fans recognize the value of the books and debate their finer points shamelessly. And now, after nearly four years of conversation in the virtual world, those same fans will get the chance to meet in person, some for the very first time.

There are thousands of grown-up fans of Harry Potter, his friends, his teachers and his world of wizards, dragons and the age-old conflict of good and evil. These fans are intelligent, literate and come from every imaginable walk of life and from all corners of the globe. On July 17-20, 2003, they will gather at The Walt Disney World Swan and Dolphin Hotel, and we hope your firm will be part of the excitement and the significance as Nimbus -2003 makes history as the first symposium for adults focused on Harry Potter. Your support will help turn this magical event into reality!

There are many different giving options available, including Event, Item, Specialty Room, Fandom, and Personal Sponsorships.

As you take a look at the suggested areas and materials available for sponsorship, please bear this in mind: we're a creative group of people. We have a lot of inventive things planned, including literary discussion panels, the Kids' Room, games, trivia contests and a Quest (similar to the Miami Herald's Tropic Hunt). Through May 10, please contact Heidi Tandy at 305-926-2227, or after May 10, Victoria Powers at 303-713-1691, or send an email to both of us at creativity@hp2003.org any time, regarding individualized and imaginative sponsorship packages.

Note: The deadline for our reciept of your signed sponsorship agreement has been extended to June 15, 2003, with all balances due on that day.

Sponsors will have the opportunity to help make possible one or more of our luncheons, special events, continental breakfasts, the press room or refreshment breaks.

All event sponsors will receive:

1. An acknowledgment in Press Releases and in the Press Pack distributed at the Symposium.

2. A guaranteed space in the Exhibitor Room, with location allocated based on the size of the sponsorship given to the Symposium and the needs of the sponsor. Event Sponsors will have precedence over all other exhibitors in the allocation of space in the Exhibitor Room.

Types of Event Sponsorship Packages

Symposium Sponsor
cost: $15,000 - 2 Sponsorships Available

(Will also include page at registration desk, single page acknowledgement in attendee and press folders, full page of program, logo placement on the Merchants' Map the on placement and tag on bags distributed at registration.)

Keynote Lunch (Friday)
cost: $3,000 - 2 Sponsorships Available

Our Friday luncheon will feature Judith Krug. Director of the Office of Intellectual Freedom for the Americal Library Association. We estimate up to 150 attendees at this event. Each sponsor will also receive a half page acknowledgement in the Program and an acknowledgement on each table.

Keynote Lunch (Saturday)
cost: $3,000 - 2 Sponsorships Available

We hope to have a Saturday luncheon focusing on the cultural impact of the Harry Potter films. We estimate up to 150 attendees at this event. Each sponsor will also receive a half page acknowledgement in the Program and an acknowledgement on each table.

Continental Breakfast (Friday)
cost: $2,500 - 2 Sponsorships Available

Full coffee, tea, juice, and pastry service for up to 300. Each sponsor will also receive a quarter-page acknowledgement in the Program and an acknowledgement on each food service table.

Continental Breakfast (Saturday)
cost: $2,500 - 2 Sponsorships Available

Full coffee, tea, juice, and pastry service for up to 300. Each sponsor will also receive a quarter-page acknowledgement in the Program and an acknowledgement on each food service table.

Farewell Breakfast (Sunday)
cost: $2,500 - 3 Sponsorships Available

Full coffee, tea, juice, and omelet service. Each sponsor will also receive a half-page acknowledgement in the Program and an acknowledgement on each food service table.

Welcoming Feast (Thursday)
cost: $2,000 - 3 Sponsorships Available

Casual food and a casual and friendly atmosphere to welcome attendees, panelists, and experts. Each sponsor will also receive a half-page acknowledgement in the Program and an acknowledgement on each food service table.

Founders' Feast: Traditional Tastes of the UK (Saturday)
cost: $2,500 - 2 Sponsorships Available

Attendees will travel to Epcot's Rose & Crown Pub for a magical tasting of traditional British foods, including Knickerbocker Glory, Spotted Dick, treacle fudge, and fish & chips. Each sponsor will also receive a quarter-page acknowledgement in the Program and an acknowledgement on each food service table.

Press Room/Green Room (all three days)
cost: $4,000 - 3 Sponsorships Available
Refreshments daily for all three days for honored guests, speakers, and members of the press. Each sponsor will also receive a quarter-page acknowledgement in the Program and a banner in the Press Room. (Single day sponsorships are also available at $1,500 per day. Please inquire.)

Teatime (Afternoon break Friday or Saturday)
cost: $2,000 - 4 Sponsorships Available
Light afternoon pastries and tea for up to 500 attendees. This sponsor will also receive a quarter-page acknowledgement in the Program and there will be an acknowledgement bearingt he sponsor's full color logo on each service table.

Movie (Friday)
cost: $1,000 - 3 Sponsorships Available
Two showings of both Harry Potter and The Sorcerer's Stone & Harry Potter and the Chamber of Secrets, and refreshments for attendees. Each sponsor will also receive a quarter-[age acknowledgement in the Program and a banner? near the entrances and exits t and from the movie.

The Quest (a week-end long challenge)
cost: $1,000 - Sponsorships Available
Sponsor may provide a black and white logo to place on materials distributed to contestents and on a display at the start of the Quest. Each sponsor will also receive a an eigth-page acknowledgement in the Program.

Specialty Room Sponsorship

Gallery and Library
Kid's Room

Item Sponsorship

Tote bags
cost: $4,000 for 400 bags

Fabric tote bage with sponsor's logo printed in black and white. Sponsor will also receive a line acknowledgement in the Program.

Water-spraying fans
cost: $1,500 for 100 fans

Sponsor will also receive a line acknowledgement in the Program.

Folders
cost: $1,000 for 500 folders

Sponsor's logo will be on the front or back cover of the folders. Sponsor will also receive a line acknowledgement in the Program.

Badges
cost: $2,000 for 500 badges

Sponsor will also receive a line acknowledgement in the Program.

Notepads
cost: $4,000 for 1000 notepads

Sponsor will also receive a line acknowledgement in the Program.

Bag Stuffers
cost: $150 for 200 randomly selected bags, $250 for 500 bags, and $400 for up to 1,000 bags

Sponsor will also receive a line acknowledgement in the Program.

Merchant's Map
Cost $2,000 - 10 available

Each sponsor will be able to place their black and white logo on the Merchant's Map.

Fandom Sponsorship

If you think your web site's users would enjoy learning about and attending Nimbus -2003, then we invite you to become an Affiliate! From now through August 31, 2003, we will host a page on our website where we acknowledge the support of all the fansites who provide a banner and link from their web site to our main site, and a list of all Affiliates (as of June 1, 2003) will be available at the event for all attendees, speak-ers, honored guests, and the press.

Our banners will be available here – you can choose the one that's best for your site. After you upload the banner, visit the sign up page so you can list your site, the url on which you placed our banner, and a sentence (up to 50 words) about your site. Then, we'll add you to our Affiliates Page at www.hp2003.org/nimbussponsors/ within a few days after receiving the information.

Personal Sponsorship

For almost four years, people from all around the world have enjoyed discussing and debating the books – especially online! Some of you have indicated an interest in helping fund this event – and we appreciate all your support.

We plan to offer recognition space to those of you who would like to serve as sponsors for our event. All Individual Sponsors will have the option of being listed in the Program under the following donation levels, which are exclusive of registration fees for the Symposium and any individual events:

Accruing House Points $50 - $100.00
Prefects $101.00 - $250.00
Head Boys & Girls $251.00 - $400.00
Special Award for Services to the Symposium $401.00 - $800.00
Deputy Headmasters & Headmistresses Above $801.00
Of course, any offer of financial or in-kind support is appreciated!

General Information

Our Sponsorship Agreement is available here. Please print, fill out and send it back to us per the instructions on the Agreement itself. If you have any questions, please call (305) 926 2227.

Sponsorships and exhibit spaces may be reserved by email to sponsor@hp2003.org or by fax to 407-540-9583; such reservations will be held for 10 business days, at which time a completed Sponsorship Form must be returned to lock in the sponsorship. 50% payment must be received within 30 days of receipt of Sponsorship form, with the balance due on or before May 31, 2003.

We have applied to the Internal Revenue Service (" IRS") for tax-exempt status under section 501( c)( 3). We will keep all sponsors informed of the status of our application. Assuming tax-exempt status is granted, all or a portion of your contribution may be tax-deductible.

We reserve the right to refuse any vendor application, exhibition, artwork, or text that we deem inappropriate, or which violates copyright, trademark, or other law.

Our Exhibition Room folio is located here, and the Agreement for exhibitors is located here. The rate for space in the Exhibition Room is $100/table for the duration of the event and $250/booth for the duration of the event. Details can be found in the Folio. All Exhibitors will be listed on the Merchants' Map, which will be provided to all attendees.

Please note language referring to items that sponsors must supply. Each corporate sponsor may supply a full color logo in gif, jpg or bmp format for placement on the website. Each event sponsor, each Map sponsor, and all event sponsors who are entitled to an acknowledgment that is one eighth of a page or larger may supply a black and white logo in gif, jpg, bmp, or camera-ready format.

In the Exhibitor room, there will be two types of display – 8 by 10 booths (each is a "Booth") and six linear foot tables (each is a "Table").

Each Table will consist of a 6 foot draped table and two chairs. Each Booth will include one 6 foot draped table, four chairs, and partitions. Exhibitors are responsible for their own telecommunications services, electrical power, and set up and take down of their own displays and exhibits. Specific requests for power and equipment may be referred to the hotel services offices.

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Any questions?
Please contact Heidi Tandy
via email sponsor@hp2003.org
fax (407-540-9583), or
telephone (305-926-2227).